Client is seeking a detail-oriented and experienced Bookkeeper to support title insurance and 1031 exchange operations. This is a nationally-focused role requiring a thorough understanding of real estate financial transactions and escrow accounting. The Bookkeeper will manage day-to-day financial recordkeeping across a high-volume, multi-state transaction environment, ensuring accuracy, compliance, and timely reporting. Hours are Monday - Friday 9:00am - 6:00pm. Salary depends on experience. Company offers health, PTO, and employee savings plan.
Responsibilities:
Escrow & Trust Account Management
Maintain and reconcile escrow and trust accounts.
Process, record, and disburse escrow funds for real estate closings
Investigate and resolve escrow discrepancies in a timely manner.
Ensure strict three-way reconciliation of escrow accounts (bank statement, escrow ledger, trial balance) on a monthly basis.
1031 Exchange Accounting
Record and track all 1031 exchange transactions, including forward, reverse, and improvement exchanges.
Monitor exchange timelines.
Prepare exchange proceeds reports and coordinate with Qualified Intermediary (QI) team on fund disbursements.
Ensure proper documentation and audit trail for all exchange transactions per IRS requirements.
General Bookkeeping & Accounts Management
Process accounts payable and accounts receivable, including premium remittances to underwriters.
Record daily financial transactions in the accounting software using QuickBooks.
Reconcile bank statements, credit card accounts, and general ledger accounts monthly.
Prepare and process payroll entries
Manage vendor relationships, process invoices, and ensure timely payment.
Assist with month-end and year-end close processes.
Reporting & Compliance
Generate financial reports including profit/loss statements, balance sheets, and transaction summaries.
Assist with premium tax filings and underwriter remittance schedules across multiple states.
Support annual audits and regulatory examinations by providing documentation and reconciliations.
Maintain records in accordance with state title insurance regulations and company retention policies.
Prepare 1099 forms and other required tax documentation annually.
