Client is seeking a detail-oriented and skilled Real Estate Paralegal with proven, hands-on experience in residential and/or commercial real estate transactions. This role is integral to our title insurance agency and 1031 exchange practice, supporting attorneys and senior staff throughout the full transaction lifecycle from title search and commitment through closing, disbursement, and policy issuance. The ideal candidate brings real-world knowledge of how real estate deals are structured, funded, and closed, and is comfortable operating in a fast-paced, high-volume. Hours are Monday - Friday 9:00am - 6:00pm. Salary depends on experience. Company offers health, PTO, and employee savings plan.
Responsibilities:
Title & Closing Transactions
Manage real estate transaction files from contract through closing and post-closing.
Review title searches, tax certificates, municipal lien searches, surveys, legal descriptions, judgment searches, and payoff letters.
Review the lender s closing requirements.
Prepare and review title commitments, Schedule A and Schedule B for exceptions, and endorsement requirements.
Prepare and review proforma policies and endorsements.
Draft and review ALTA/TRID Settlement Statements (Closing Disclosures) for residential and commercial transactions.
Review closing documents including, deeds, state and municipality specific transfer tax forms, loan documents, affidavits, corporate resolutions, lien waivers, and gap indemnities.
Coordinate closings with real estate attorneys and lenders.
Handle post-closing follow-up including document recording.
Title Curative Work
Identify and work with counsel to clear title defects
Coordinate with underwriting counsel on underwriting exceptions and curative strategies.
Communicate with lienholders, taxing authorities, and courts to obtain releases, payoffs, assignment documents, and satisfactions.
1031 Exchange Support
Assist with preparation and review of 1031 exchange documentation including exchange agreements, assignment documents, and closing instructions.
Maintain exchange tracking logs.
Coordinate with Qualified Intermediaries and exchange clients to ensure proper fund flow and documentation.
Maintain complete and compliant exchange files in accordance with IRS recordkeeping requirements.
Legal & Administrative Support
Draft client correspondence and status updates.
Prepare and file documents with county clerks, registers of deeds, and applicable state agencies.
Maintain and update transaction management and title production software throughout the file lifecycle.
Assist with calendar and deadline management for active transaction pipelines.
