Our client, a well-established and rapidly expanding food manufacturer, is looking to hire an Office Assistant to join their team. The ideal candidate will be a bi-lingual English and Spanish speaker, posses a junior level of office experience. Hours are Monday - Friday, 8:00am - 4:30pm (on-site). This position is eligible for RJ-Staffing bonus pay while temporary.
RESPONSIBILITIES:
- Answer phones clearly and politely on first or second ring to ascertain reason for call and assist the caller. Page clearly and loudly, when necessary, check general mailbox daily to review and forward messages to appropriate employees.
- Greet visitors and clients pleasantly and courteously, determine their needs and provide prompt, appropriate assistance.
- Process all orders for local customers carefully. Follow through on order processing from receipt of order, shipping, billing to payment.
- Handle all orders for RCB and CFD which must be recorded on the appropriate order form and email immediately to RCB at Mt. Vernon.
Check for purchase orders from the Electronic Data Interchange (EDI) computer system as required; invoice customers accordingly using the EDI system.
- Assist with the processing of on-line/internet sales, all telephone orders using order form to record information.
- Assist with keeping the supply room organized and neat at all times.
- Assist with the monitoring of bioterrorism and food security; maintain visitor s log book (signing in/out, giving visitor badges). Observe surveillance and general security on a regular basis.
- Maintain printers, fax, photocopying, and laminating machines, to ensure they have adequate supplies for proper functioning. Communicate any equipment problems to Office Management immediately, in order for service calls to be placed for equipment repair.
- Ensure the front counter area is clean and neat and stocked with adequate supplies of company brochures, UPS, Federal Express and Airborne supplies. Arrange UPS, Federal Express pick-ups as necessary.
- File all processed orders with bill of lading, invoices and original orders forms, in proper place.